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Privacy Agreement 

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APPLICANTS IN THE U.S. AND OUTSIDE THE E.E.A.*

 

(*The European Economic Area includes the 28 countries in the European Union along with Iceland, Liechtenstein and Norway.Please scroll down to review data privacy details)

 

By signing on to the Western Union Talent Acquisition system for the purpose of undertaking the application process, you specifically acknowledge and consent that all information provided by you, including, but not limited to, any personal information, such as your name, preferred email address and phone number ("Applicant Information") may be viewed, transferred, and/or stored by and among The Western Union Company and its affiliates ("Western Union").  Applicant Information may be shared with authorized employees and third parties for the purpose of assessing your qualifications for the position(s) for which you apply. Western Union is a global organization, and Western Union, its employees, and third parties may or may not be located within the same country or region of the world where you are located. As a result, Applicant Information may be exported to and/or stored in a country, such as the United States, which may or may not offer the same level of legal or other protection for the confidentiality or privacy of Applicant Information that is provided by your home country or region.

 

By signing on to the Western Union Talent Acquisition system for the purpose of referring an individual for a position pursuant to Western Union's Employee Referral Program, you expressly acknowledge that you have obtained prior permission from the referred individual to provide his or her personal information, including, but not limited to, the referred individual's name, preferred email address and phone number ("Referred Individual Information") to Western Union to be used for the purposes of contacting the referred individual regarding potential application for a Western Union position.

 

Access to Applicant Information or Referred Individual Information will be limited to authorized employees and authorized third parties of Western Union involved in the application process. Applicant Information or Referred Individual Information provided by you will not be shared with those other than Western Union authorized employees or third parties, nor used for any other purpose than the job application process and will be retained only for the period of time for which it is relevant to the job application process or as required by law. All Applicant Information or Referred Individual Information is protected by Western Union in a manner consistent with its privacy policies and controls regarding protection of employee data, which are intended to comply with all laws applicable to such information. Western Union respects the privacy interests of job applicants and employees and views its obligations in this regard very seriously.

 

Either applying for a position and providing Applicant Information or referring an individual and providing Referred Individual Information through this system does not establish or imply any labor or employment relationship or a relationship of any other nature with Western Union or any member of Western Union.

 

By clicking on "Proceed" below, you agree to the foregoing acknowledgments, conditions, and terms and are explicitly consenting to the collection, use, storage, and transmission of the Applicant Information or Referred Individual Information you enter into this system by Western Union, its authorized employees and third parties, for the purposes and subject to the limitations set forth above.

 

Any individual with a disability who would like to request an accommodation to enable him or her to participate in the recruitment process should contact Careers@westernunion.com

 

APPLICANTS IN THE E.E.A.*

 

(*The European Economic Area includes the 28 countries in the European Union along with Iceland, Liechtenstein and Norway.)

 

By signing on to the Western Union Talent Acquisition system for the purpose of undertaking the application process, you specifically acknowledge that all information provided by you, including, but not limited to, any personal data ("Applicant Information"), may be viewed, collected, transferred, stored or processed by and among The Western Union Company and its affiliates (collectively, "Western Union", “we”, or the “Company”) as described in this Privacy Notice.

 

Western Union will comply with the principles set out in EU General Data Protection Regulation 2016/679 of April 27, 2016 (“GDPR”) which means that your personal data will be:

 
  • used fairly, transparently and lawfully;
  • processed only for valid, specified purposes that we have explained to you and limited to those purposes;
  • accurate, kept up to date and kept for no longer than necessary; and
  • kept securely.
 
Applicant Information
 

In connection with your application for employment with Western Union, we will collect, store and use the following categories of Applicant Information about you that is provided to us in your CV, covering letter or application form, and at any interview, along with information that you have provided to any recruitment agency and information provided to us from background check providers:

 
  • your contact and identification information (including your name, preferred email address, ID information and documents, government-issued identifiers and other personal identification numbers, mobile and home phone number, address, date and place of birth, gender, citizenship/resident/nationality);
  • details about your personal life included in your CV;
  • education and professional details (including degrees, academic records, licenses, professional memberships, certifications, awards, and current and previous employment details);
  • financial information (including current salary, income, service fee and other compensation related information, past bankruptcy and judgment debts, and credit record information);  
  • photographs; and
  • reference and background check information.
 

To the extent required or permitted by applicable law, we may also process certain sensitive personal data about you in the context of the recruitment process, in particular information about any criminal offences if you are applying for a role that requires a criminal record check and, if relevant, we may also process information concerning your health in connection with any adjustments that may be necessary during the recruitment process or to your working arrangements. 

 

You may also sign on to the Western Union Talent Acquisition system for the purpose of referring an individual for a position pursuant to Western Union's Employee Referral Program. If you do so, you expressly acknowledge that you have obtained prior permission from the referred individual to provide his or her personal data, including, but not limited to, the referred individual's name, preferred email address and phone number ("Referred Individual Information") to Western Union to be used for the purposes of contacting the referred individual regarding potential application for a Western Union position.

 

How your Applicant Information is Collected

 

We collect Applicant Information about you from the following sources:

 
  • from you, such as from your CV, covering letter and interview;
  • from our recruitment agencies;
  • from our background check providers (such as HireRight);
  • from relevant third parties, such as skills assessment verifiers, psychometric testers and credit reference agencies;
  • from relevant authorities in respect of criminal record checks (as required and subject to applicable law); and
  • from publicly accessible sources, such as your LinkedIn profile.
 

How We Use Applicant Information

 

We process Applicant Information for the purpose of evaluating and assessing your experience and qualifications as it relates to the job position for which you apply, to manage the recruitment process, to administer the online career portal, and to carry out background and pre-employment checks (where applicable). If your application is successful, we will also process Applicant Information to invite you to an interview, make you an offer and for onboarding purposes.

 

We process Applicant Information for these purposes on the basis that it is necessary for entering into an employment contract with you and it is in our legitimate interests to decide whether to appoint you to a role and to manage and administer our business and recruit staff generally.

 

We also process Applicant Information to the extent it is necessary for compliance with legal and other requirements, such as immigration, record-keeping and reporting obligations, responding to legal process such as subpoenas and court orders, pursuing legal rights and remedies, defending litigation and managing any internal complaints or claims, conducting investigations and complying with internal policies and procedures. We process Applicant Information for these purposes on the basis that we are required to do so by law or it is necessary for the establishment, exercise or defense of legal claims.

 

You are not obliged to provide us with this data. However, not providing us with information which is necessary for us to consider your application may adversely affect your chances of recruitment. 

 

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

 
Data Sharing
 
Internal Use
 

Applicant Information may be shared with authorized employees and departments of Western Union with a legitimate need to access and process such data for the purposes described in this Privacy Notice. Recipients may include members of the Human Resources department (including Talent Acquisition, Workforce Planning, and Compensation and Benefits), Compliance, Legal and Finance.

 

Western Union is a global organization, and Western Union, its employees, and third parties may or may not be located within the same country or region of the world where you are located. As a result, Applicant Information may be viewed, collected, transferred, stored or processed in a country, such as the United States, which may or may not offer the same level of legal or other protection for the confidentiality or privacy of Applicant Information that is provided by your home country or region.

 
External Use
 

Your Applicant Information will also be shared outside the Western Union group to third parties where it is necessary to administer the recruitment process, where it is necessary to comply with any law, where we have a legitimate interest in doing so, where you consent to such disclosure and doing so is lawful and fair to you, if we are required or permitted to do so by law or legal process, for example due to a court order or a request from a law enforcement agency, when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss, in connection with an investigation of suspected or actual fraudulent or other illegal activity, and in the event we sell or transfer all or a portion of our business or assets (including in the event of a reorganization, dissolution, or liquidation).

 

We may also share Applicant Information with third parties that perform services on our behalf related to the purposes described in this Privacy Notice (for instance, your data may be sent to a relevant third party provider if your role requires a criminal record check or psychometric testing), including hosting providers and background screening providers. In accordance with applicable law, we have entered into legally binding agreements requiring these third parties to use or disclose Applicant Information only as necessary to perform services on our behalf or to comply with applicable legal requirements.

 

Western Union has contractually bound these third-party service providers to appropriate data security and confidentiality obligations, to the extent applicable and in accordance with applicable law. To the extent that recipients of Applicant Information are located in countries outside the European Economic Area that have not been recognized by the European Commission as providing an adequate level of data protection, we ensure that appropriate safeguards aimed at ensuring such a level of data protection are in place, including by entering into the European Commission’s EU Standard Contractual Clauses with the data recipients pursuant to Article 46, §2 of the GDPR. To obtain a copy of the safeguards we have put in place, please contact us as indicated below.

 

Retention of Applicant Information

 

If you are successful in your application your Applicant Information will be kept on your personnel file. Otherwise, Applicant Information will be retained only for the period of time for which it is relevant to the job application process and the purposes described in this Privacy Notice, which generally does not exceed a period of two years from the date of the decision with respect to your application, unless you agree that we retain your information to inform you about future opportunities with Western Union, if we are required to preserve your information in connection with litigation and proceedings, or if a shorter period is required by applicable law or if a longer retention period is required or permitted by applicable law. After the retention period we will securely destroy your Applicant Information in accordance with our record retention policy and applicable law.

 

How we protect Applicant Information

 

All Applicant Information is protected by Western Union in a manner consistent with its privacy policies and controls regarding protection of employee data, which are intended to comply with all laws applicable to such information. Western Union respects the privacy interests of job applicants and employees and views its obligations in this regard very seriously.

 
Your rights and choices
 

Subject to applicable law, you have the right to request access to and correction or erasure of the personal data we maintain about you, or to request the restriction of the processing of your personal data. You may also have the right to object to processing of your personal data on grounds relating to your particular situation.

 

Subject to applicable law, you also have the right to receive, in a structured, commonly used and, when appropriate, machine-readable format, the personal data that you have provided to us, as well as the right to have this information transmitted to another data controller, where it is technically feasible. To exercise these rights, please contact us as indicated below.

 

If you make a subject access request and there is any question about who you are, we may require you to provide information from which we can satisfy ourselves as to your identity. You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive or we may refuse to comply with the request in such circumstances, subject to applicable law.

 

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact your local HR representative. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose of purposes you originally agreed to, unless we have another legitimate basis for doing so in law. In addition, if you withdraw consent, it will not affect the lawfulness of what we have done before such withdrawal.

 

If you have complaints relating to our processing of your personal data, you should raise these with HR in the first instance or with our Data Protection Officer.  You may also lodge a complaint with a supervisory authority, in particular the supervisory authority in the location of your habitual residence, place of work or place of the alleged infringement of the GDPR.

 
Miscellaneous
 

Either applying for a position and providing Applicant Information or referring an individual and providing Referred Individual Information through this system does not establish or imply any labour or employment relationship or a relationship of any other nature with Western Union or any member of Western Union.

 

This Privacy Notice may be amended or replaced at any time.

 
How to Contact Us

If you have any questions or would like to exercise your rights in relation to the processing of your personal data, please contact us at: Careers@westernunion.com. You may also contact our Data Protection Officer at:

Data Protection Office

Unit 9, Richview Business Park, Clonskeagh, Dublin 14, Ireland

 

Any individual with a disability who would like to request an accommodation to enable him or her to participate in the recruitment process should contact Careers@westernunion.com.

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